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Through the Carewell SEIU 503 CARES PTO benefit, eligible workers can get up to 80 hours of paid time off benefits. You may be eligible if you lost hours between June 1, 2020-December 31, 2020 for one of 5 eligible reasons relating to COVID-19, you worked at least 40 hours of bargaining unit work, and you have a Form W-9 on file with the Benefits Administrative Office.

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To be eligible for this benefit, you must:

  1. Have lost covered work hours between June 1-December 31, 2020 because of one of reasons below; and
  2. Have worked at least 40 covered hours in one of the three months preceding the month that you lost covered hours for one of the below reasons; and
  3. Have a Foomka W-9 on file with the Benefits Administrative Office.

Requirement 1: Lost work hours between June 1-December 31, 2020 for one of the below reasons:

  1. You had a confirmed case of COVID-19;
  2. You were advised by a qualified medical professional* to self-quarantine due to potential exposure to COVID-19;
  3. You have symptoms of COVID-19 and are actively seeking a medical diagnosis by a qualified medical professional.
  4. You are providing care for an individual, who you are legally responsible for or live with, and who is subject to a quarantine or isolation order by a qualified medical professional*; and/or
  5. You are caring for a child who you are legally responsible for whose school or childcare facility has been closed due to COVID-19 precautions and no other qualified individuals** are available to care for your child(ren).

*A qualified medical professional is a medical care provider who is licensed and trained to provide medical services. This includes physicians, physician assistants, nurse practitioners, and registered nurses. For the purposes of this benefit, Contact Tracers working with local public health authorities—like the Oregon Health Authority—are considered qualified professionals.

**A qualified individual for child care is a licensed or unlicensed adult who you trust to provide safe care for your child. This could include your child’s regular care provider, a licensed care center, or a family member.

See the Questions and Answers section for more information about the reasons for missing work hours.

Requirement 2: you have worked at least 40 covered hours in one of the three months preceding the month that you lost covered hours for a qualifying reason.

There are two “tiers” of benefit available:

  1. Up to 40 hours of CARES PTO benefit: If you worked 40-79 covered hours in at least one of the last three months and you meet at least one of the five eligibility criteria described above, you are eligible to receive up to 40 hours of CARES PTO benefits.
  2. Up to 80 hours of CARES PTO benefit: If you worked 80 or more covered hours in at least one of the last three months and you meet at least one of the eligibility criteria described above you are eligible to receive up to 80 hours of CARES PTO benefits.

You can file more than one claim for CARES PTO benefits. However, if you file more than one claim, you are eligible for up to the maximum number of hours you qualified for in the first claim and have not already received.

So, for example, let’s say you worked 60 covered hours in May, June, and July, then lost 30 covered hours in August because of one of the eligibility criteria described above. Because of the work hours requirement, you would be eligible for a maximum of 40 hours of CARES PTO benefits. In your August claim, you could apply for up to 30 hours (the total number of hours you lost that month).

In this example, if you need to file a claim in the future, you would have a maximum of 10 hours available for you to use—even if you worked 80 hours in September, October, and November. Since for your first claim (in August), you were eligible for a maximum of 40 benefit hours, that is the total number of hours you’ll be eligible for over the course of this benefit.

Another example is if you worked 80 covered hours in May, and 40 covered hours in June and July, then lost 60 covered hours in August because of one of the eligibility criteria described above. Because of the work hours requirement, you would be eligible for a total maximum of 80 hours of CARES PTO benefits. In your August claim, you could apply for 60 hours (the total number of hours you lost that month), and have 20 hours available for you to use in the future, if needed.

Requirement 3: Have a Form W-9 on file with the Benefits Administrative Office.

Carewell SEIU 503 CARES PTO benefits are taxable; therefore, you need to have a Foomka W-9 on file with the Benefits Administrative Office.

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How do I know if I’m eligible for Carewell SEIU 503 CARES PTO benefits?

To be eligible for this benefit, you must:

  1. Have a W-9 on file with the Benefits Administrative Office;
  2. Have lost covered work hours between June 1-December 31, 2020 because of one of the five reasons listed below; and
  3. Have worked at least 40 covered hours in one of the three months preceding the month that you lost covered hours.

To be eligible, you must have lost covered work hours between June 1, 2020-December 31, 2020 for one of the following 5 reasons:

  1. You had a confirmed case of COVID-19;
  2. You were advised by a qualified medical professional to self-quarantine due to potential exposure to COVID;
  3. You have symptoms of COVID-19 and are actively seeking a medical diagnosis by a qualified medical professional.
  4. You are providing care for an individual, who you are legally responsible for or live with, and who is subject to a quarantine or isolation order by a qualified medical professional; and/or
  5. You are caring for a child who you are legally responsible for whose school or childcare facility has been closed due to COVID-19 precautions and no other qualified individuals are available to care for your child(ren).
What are "covered hours?"

Covered hours (also known as bargaining unit hours) are the hours that you work for your consumer, that are paid by DHS and/or PPL on behalf of your consumer.

How many PTO benefit hours am I eligible for?

If you worked 80 or more covered hours in one of the three months leading up to the month that you lost covered hours for one of the above-described reasons, you will be eligible for up to 80 hours of CARES PTO benefits.

If you worked 40-79 covered hours in one of the three months leading up to the month that you lost covered hours for one of the above-described reasons, you will be eligible for up to 40 hours of CARES PTO benefits.

So, for example, if you lost 60 hours of covered work in July 2020 because of one of the 5 eligible reasons, and you worked 80 covered hours in either April, May, or June, 2020, you would be eligible for 60 hours of CARES PTO benefits.

As another example, if you lost 80 covered hours in July 2020 because of one of the 5 eligible reasons, and worked between 40-79 covered hours in April, May, or June, 2020, you would be eligible for 40 hours of CARES PTO benefits.

 

Anna lost 14 hours of work in June 2020 because her doctor told her to quarantine due to COVID-19. Because she worked 42 hours in May, Anna qualifies for up to 40 hours of Carewell SEIU 503 CARES PTO and can claim all 14 hours lost in June.

Anna had to keep isolating in July and lost another 24 hours of work that month. Thanks to her work hours in May, she’s eligible for up to 40 hours of Carewell SEIU 503 CARES PTO. She already claimed 14 hours in June, and still qualifies up to 26 hours. Anna can claim all 24 hours lost in July.

Can I apply for the Carewell SEIU 503 CARES PTO benefit more than once?

Yes! You can apply for the benefit for any month when you meet the criteria listed above, but the maximum number of CARES PTO benefit to which you are entitled is 40 or 80, depending on the number of covered hours you worked in the preceding months.

How many CARES PTO benefit hours can I claim if I file more than one request?

If you file more than one claim for CARES PTO benefits, you are eligible for up to the maximum number of hours you qualified for in the first claim but have not yet received.

So, for example, let’s say you worked 60 hours in May, June, and July, then lost 30 hours in August because of one of the 5 eligible reasons from question 1. Because of the work hours requirement in question 2, you would be eligible for a maximum of 40 hours of CARES PTO benefits. In your August claim, you could apply for up to 30 hours (the total number of hours you lost that month).

In this example, if you need to file a claim in the future, you would have a maximum of 10 hours available for you to use—even if you worked 80 hours in September, October, and November. Since in your first claim (in August), you were eligible for a maximum of 40 hours, that is the total number of hours you’ll be eligible for over the course of this benefit.

Another example is if you worked 80 hours in May, and 40 hours in June and July, then lost 60 hours in August because of one of the 5 eligible reasons from question 1. Because of the work hours requirement in question 2, you would be eligible for a total maximum of 80 hours CARES PTO. In your August claim, you could apply for 60 hours (the total number of hours you lost that month), and have a remaining 20 hours for you to use in the future, if needed (and if you meet the hours requirement again).

Am I eligible for this benefit if I had COVID-19 symptoms and I made the decision to stay home from work?

No. To be eligible, a qualified medical professional  or Oregon Health Authority Contact Tracer must have told you to self-quarantine. If you decided on your own to self-quarantine without a medical professional’s order or advice, you would not qualify for this benefit.

Am I eligible for this benefit if my child’s care provider was open/available but I made the decision to keep them home because of concerns about COVID-19?

No. To be eligible, you must have no adequate child care available to you. If you decided on your own to keep your child home without a medical professional’s order or advice, you would not qualify for this benefit.

What if my consumer is high risk and declining work hours?

To be eligible for this benefit in this case, you must have lost hours because your consumer was told to self-quarantine by a medical professional. You would not be eligible for this benefit if your consumer made the decision on their own to self-isolate.

What is a qualified medical professional?

A qualified medical professional is a medical care provider who is licensed and trained to provide medical services. This includes physicians, physician assistants, nurse practitioners, and registered nurses. For the purposes of this benefit, Contact Tracers working with local public health authorities—like the Oregon Health Authority—are considered qualified professionals.

What is a “qualified individual” when it comes to child care?

A qualified individual is a licensed or unlicensed adult who you trust to provide safe care for your child. This could include your child’s school, their regular care provider, a licensed care center, or a family member.

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The CARES PTO benefit is calculated the same way your Paid Time Off is normally calculated. Your PTO benefits are determined based on your wages earned in the first month you became eligible — in this case, as early as April 2020. For most care providers, this was $15.00 per hour.

If I claim Carewell SEIU 503 CARES PTO benefits, can I still claim other kinds of PTO benefits (like regular PTO or the Hardship PTO benefits that were available earlier this year)?

Yes! You can (and should) apply for all of the Carewell SEIU 503 PTO benefits for which you are eligible, including Regular PTO, and Hardship PTO (for hours lost March 10-May 16).

What documentation do I need to send in to prove that I lost hours because of one of the five eligibility criteria?

You do not need to send in any extra documentation. You just need to attest to (in other words, swear to) the fact that you lost covered work hours for the reason that you checked on your benefit request form. Your loss of covered hours will then be verified by the Benefits Administrative Office and the Oregon Home Care Commission by reviewing your timecard/voucher.

What if the Benefits Administrative Office and Oregon Home Care Commission don’t verify my lost covered hours?

If either the covered hours that you worked or the covered hours that you missed can’t be verified, staff from the Benefits Administrative Office will contact you to try and resolve the discrepancy. If lost covered hours can’t be accounted for, the benefit recipient may be responsible for paying the benefit back.

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